Documentation / Vehicles, people and documents
Calendar
The calendar shows, day by day, what is coming up for your vehicles and employees: Due items by their due date, calendar events, pool car bookings and planned repairs. Find it in the IntelliFleet menu under Calendar, or switch the Reminders page to Calendar.
Who sees what
Each kind follows the permission of its own area: Due items need Reminders, calendar events Documents, bookings Pool car bookings and planned repairs Faults and repairs. A user without any of them does not see the calendar in the menu. The Branch and fleet picked in the header apply to every kind (Fleet group beside the kinds picks the same fleet as the header), and a user who sees only some branches (see Branch access) sees only what belongs to their vehicles and employees.
Month and week
Month shows the whole weeks of the month, Monday first; the days of the months around it are greyed. Week shows one week with every entry of each day. The arrows go back and forward a month or a week, and Today goes back to today. Today's number is filled.
A month day shows its first three entries and how many more there are; click the day, or the count, to see them all in the day card beside the grid.
Kinds and colours
The chips above the grid switch a kind on or off and say how many of each the period has; All kinds switches them all back on. The colours follow the legend under the grid:
- Overdue (red) and Due soon (amber) Due items, and other Due items (grey). A planned repair and a calendar event come as themselves, not a second time as Due items.
- Calendar events (teal), on every day from their start to their end.
- Bookings (blue), on every day the car is booked.
- Planned repairs (dashed outline), on their planned date.
The day card
The card beside the grid lists the selected day: what each entry is and how far away it is (Due · 5 days left), its name, its detail (the workshop of a repair, the category of an event, who booked a car and why) and the registration number. Event adds a calendar event on that day (see Documents).
Open a record
Click any entry, on the grid or in the day card, to open its record: a Due item opens its vehicle or employee, an event opens in Documents, a booking in Bookings and a planned repair in Faults and repairs.
Export iCal
Export iCal saves the entries shown (the period and the kinds switched on) as an .ics file of all-day events, which Outlook, Google Calendar and Apple Calendar import.